Section 8: Notice: An official Board meeting requires that each Director have written notice at least five days in advance.
Section 9: Executive Committee. The Executive Committee shall be comprised of four Directors elected who shall serve as President; Vice President, Secretary and Treasurer, respectively. Their duties shall be as follows:
The President shall convene regularly scheduled Board meetings, shall preside or arrange for other members of the executive committee to preside at each meeting in the following order: Vice President, Secretary and Treasurer.
The Vice President will chair committees on special subjects as designated by the Board.
The Secretary shall keep records of Board actions, including taking of minutes at all Board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Director, and assuring that corporate records are maintained.
The Treasurer shall make a report at each Board meeting. The Treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Directors and the public.
The Executive Committee, with the exception to amend the Articles of Incorporation and Bylaws, shall have all of the powers and authority of the Board of Directors in the intervals between meetings of the Board of Directors, subject to the direction and control of the Board of Directors.
Section 10: Vacancies. When a vacancy on the Board exists, nominations for a new Director may be received from present Board members, presented to the Secretary, two weeks in advance of a Board meeting. These nominations shall be sent out to Directors with the regular Board meeting announcement, to be voted upon at the next Board meeting. Vacancies will be filled only to the end of the particular Director's term.
Section 11: Resignation and Termination: Resignation from the Board must be in writing and received by the Secretary. A Director may be removed for other reasons by a three-fourths vote of the remaining Directors.
Section 12: Special Meetings. Special meetings of the Board may be called upon the request of the President ARTICLE IV - VOTING
Section 1: Quorum: At least 50% of the Directors must be in attendance to constitute a quorum. A quorum is required before business can be transacted or motions made or passed.
Section 2: Passage of a motion requires a simple majority of the Directors in attendance
ARTICLE V - COMMITTEES
Section 1: Committee Creation; The Board may create committees as needed, such as fundraising, field
projects, building projects etc. The President appoints all committee chairs.
Section 2: Finance Committee. The Treasurer is chair of the Finance Committee, which shall include three other Board members. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and annual budget with staff and other Board members. The Board must approve the budget, and all expenditures must be within the budget. Any major change in the budget must be approved by the Board or the Executive Committee. The fiscal year shall be the calendar year. Annual reports are required to be